General Fund Enterprise Business System Update
Army Day
2 June 2010
What is the General Fund Enterprise Business System?
GFEBS Complements Objectives Of Secretary of Army And Chief of Staff
Support the Accomplishment of Our Strategic Objectives in Iraq and Afghanistan
Continue Efforts to Restore Balance
Sustain Soldiers, Civilians and Families
Establish an Integrated Management System for Army Business Operations
Effective stewardship requires an integrated management system for the Army’ s business operations…
It also requires an information architecture that provides decision makers with timely and accurate information
With these systems in place, we can generate the most capable and ready Army at the best value for our country.
Implement the Army Leadership Strategy
Refine the Army of the 21st Century
Where We Are and Where We Are Going
General Fund Enterprise Business System Overview
Project Status (As of May 2010)
GFEBS Currently Has A Sizeable Footprint
System Performance
Implementing Change Is Not Easy – – Change Management Is Important
Lessons Learned And Key Actions Taken
Using chain of command to inform and actively engage all levels of the Army in the deployment process
Lengthened deployment timeline to 15 months for each Wave
Created a GFEBS Deployment and Transformation Team
Developed an integrated management schedule for deployment with activities of the program office and gaining organizations
Implemented Power User Program
Improved and proactively managing End User role assignment process
Redesigning and revising End User training materials
Revised way we engage organizations to collect and prepare data
Actions For Smooth And Successful Implementation — Roles
Learn what activities each role can perform and then assign all the roles you need to perform your mission
Get and review lessons learned from Early Waves
The tasks an end user can perform in GFEBS are governed by roles assigned and training certified
Therefore supervisors must assign all necessary roles to each user on time to support adequate scheduling of courses
Supervisors must get employees to end user training prior to go live
Field Comment: More work could be done explaining the roles. The deployment team tells folks 7-10 roles per budget analyst often need more
Actions For Smooth And Successful Implementation — GRC
Learn how to use Governance, Risk, and Compliance (GRC) software
GRC is a web-based application for managing end user role assignments and security
Field Comment: GRC role assignment software is Greatest improvement since the Wave 1 transition. It lets the field fix its own issues.
Actions For Smooth And Successful Implementation -Interfaces
Coordinate with GFEBS to make sure that interfaces you need are identified, tested and working when you Go-Live with GFEBS
Data structures need to be compatible for effective data transfers (e.g FCM, ATAAPS)
Interfaces need to be tested (e.g. SPS)
GFEBS and legacy systems owners need to work together
Field Comment: Wave 2 received much more help in updating interfacing systems prior to conversion. Though much more could be done here.
Actions For Smooth And Successful Implementation -Power Users
Capitalize on your Power Users
They are the primary GFEBS functional experts in your organization with classroom and òsandbox’ experience
They can relate GFEBS processes to your current business practices
Field Comment: Power User participation in Instructor Lead Training courses was a terrific help
Actions For Smooth And Successful Implementation -IMS and Reporting
Review list of preparation tasks in the Integrated Management Schedule (IMS) and report on progress in the Site Readiness Scorecard
IMS provides a list of tasks through time, based on prior deployments, to walk new organizations to implementation
Site Readiness Scorecard involves monthly reporting on progress from each new organization through their chain-of-command
Field Comment: This will provide you with information on whether you are generally on schedule or need help.
Actions For Smooth And Successful Implementation -Deployment Team
Know how to find and use the GFEBS Deployment Teams that are on-site at and after Go Live
Teams include GFEBS project personnel and individuals from organizations that previously went live
They are on-site for up to several months post Go-Live
Field Comment: GFEBS Deployment Teams are much more familiar with Army processes and have become a great help during deployment vs. just helping enter a help ticket. They also know who to call to get things fixed. Great improvement.
Example of What You Can Get From GFEBS Economic Recovery Act îFunds Status
GFEBS Is Transforming the Army
GFEBS is coming to you
Army-wide implementation by 2nd Quarter FY1012
The GFEBS system is performing well
Change is difficult — we need everyone’ s support
We are always looking, listening, learning and trying to improve the process
Good and detailed planning leads to smoother and more successful operations — you should begin your planning now!